Edit Date Day of Week Properties Dialog Box

Use the Edit Date/Day dialog box to specify the properties of the selected date or day of the week.

Location

To display the form, complete the following steps:

1. In the Time Entry module, click Schedule > Employee Work Schedule.
2. On the Employee Work Schedule screen, click Edit Date/Day of Week Properties.

Contents

Properties

Field	Description
Type	This non-editable field displays what type of properties you are viewing for the date:   Employee Date - Date properties set up for this employee. Company Date - Date properties set up at the company level. Employee Day of Week - Day of the week properties set up for this employee. Company Day of Week - Day of the week properties set up at the company level.
Non-Work Day	Check this check box to designate the date or days that you selected in the calendar as non-working days. Use this property for weekends or other days, other than holidays and leave days, on which the employee does not work.
Holiday	Use this property for company holidays.
Flexible	This check box is available if you checked the Non-Work Day, Holiday, or Vacation check boxes. If you checked the Non-Work Day check box, select Flexible to allow the employee to charge hours to the date or day of the week. If a date is a non-workday and is not flexible, employees cannot enter hours for that date. If you checked the Holiday check box, select Flexible to allow employees to work that date and take the holiday on another date.  If a date is a holiday and is not flexible, the employee must use the holiday charge for that date. If you checked the Leave check box, select Flexible to allow employees to work that date and take the leave on another date.  If a date is set up as leave and is not flexible, the employee must use the leave charge for that date.
Leave	Use this property to indicate that the employee is taking leave on the selected date. Also, under Leave, enter the time period the employee will be on leave and the number of hours of leave he or she will take. If the employee's timesheet class is set up to require leave to be requested, the leave appears in the work schedule calendar as pending until it has been approved. If the timesheet class does not require leave requests, the leave appears as scheduled leave in the calendar. If you enter leave hours for yourself and your timesheet class requires you to request leave and get supervisor approval, the leave appears in the work schedule calendar as pending until it has been approved. If you are not required to have leave approved, the leave appears in the calendar as scheduled leave. If you are a supervisor and you enter leave hours for an employee you supervise, the leave appears in the employee's work schedule calendar as scheduled leave whether or not that employee is required to request leave. Your entry of the leave constitutes approval.
Standard Hours	For each day on the schedule, you can set a standard number of hours. The system uses this to determine how many hours the employee should have worked and for which days. By adding up the standard hours for a timesheet period, the system can determine the standard hours for the period. Even if a day is defined as a workday, the system will not expect any hours unless the value in Standard Hours for that day is greater than zero.

Lunch

Field	Description
Hours	Enter the expected number of hours for lunch. If the employee enters time in/time out information when completing a timesheet, this value becomes the default number of non-work hours for the date.
Start Time/End Time	If your system is set up to track start and end times for lunch, you can enter default start and end times for specific dates or days of the week for the employee. When the employee enters time, these times appear by default when he or she opens the Time In/Out dialog box to record in/out times for the day. If Track Lunch Start/End is not checked on the Miscellaneous tab of the Time configuration screen, these fields do not appear in the Date Properties dialog box or Day of Week Properties dialog box.

Leave

Field	Description
Hours	If the employee is taking leave on the selected date, you can enter the number of hours to be taken in Hours under Leave. You must check the Leave check box under Properties before you can make entries in the fields under Leave. If the employee's timesheet class is set up to require leave to be requested, the leave appears in the work schedule calendar as pending until it has been approved. You can also enter leave information by clicking one or more dates and then clicking the Request Leave button or Schedule Leave button.
Start Time/End Time	Use Start Time and End Time under Leave to enter the start and end time of the leave period for the selected date.

Work: On-Site

Field	Description
Hours	The number of on-site work hours is calculated based on the standard hours, leave hours, and off-site work hours specified for the date: On-site work hours = Standard hours - leave hours - off-site work hours
Start Time/End Time	Use Start Time and End Time under Work: On-Site to enter the start and end time of the employee's on-site work hours. If the employee enters time in/out when completing timesheets, these times become the default time in and time out for the date. If the employee enters start/end times, the start time for the date in the schedule becomes the default start time for the first start/stop time record for that date in the timesheet.

Work: Off-Site

Field	Description
Hours	If the employee will perform off-site work on the selected date, you can enter the expected off-site hours in Hours under Work: Off-Site. If the employee is required to enter in and out times when entering timesheets, these hours become the default off-site work hours for the date when he or she opens the Time In/Out dialog box to enter those times.
Start Time/End Time	If the employee will perform off-site work on the selected date, use Start Time and End Time under Work: Off-Site to enter the start and end time of the employee's off-site work hours.

Screen Buttons

Field	Description
Update	Clicking Update closes the dialog box and saves any changes made to the employee work schedule.
Reset	Clicking Reset removes the employee-specific properties currently displayed, and properties from the next available level take effect and are displayed in the dialog box. Those property levels, in the order in which they take effect, are employee date, company date, employee day of week, and company day of week. The Reset button is disabled for any of the following reasons: You have read-only rights to the screen. The properties are company date properties or company day of week properties. You cannot reset company level properties. Your functional role as supervisor does not give you schedule modification rights for the employee's schedule.
Cancel	Clicking Cancel closes the Date Properties dialog box or Day of Week Properties dialog box, and changes made during the session are discarded.